IEP VoiceTracker

Free IEP data collection sheets

Build free, printable IEP data collection sheets for trials, frequency or duration. A sheet that matches how you actually collect, printed on the paper you actually have. Trial, frequency or duration, your own prompt codes, Letter or A4, and no login between you and the print dialog.

The arithmetic runs in this browser tab. What you type is never sent anywhere. If you allow analytics, Google Analytics counts the visit and which buttons were used (for example “Print”), never the values you enter. No advertising scripts. Printing, downloading or sharing a result sends it wherever you point it, so follow your district’s approved process for anything that identifies a student.

Set it up

The preview follows along.

Recording method

Sheet details

Describe the behaviour generically. Copying wording out of a student’s IEP puts identifying text on a sheet that will sit on a desk.

The most valuable line on the sheet. Two people scoring the same session should read this and agree.

A count without a window cannot be compared with another count. Six in twelve minutes is not the same as six in an hour.

Prompt legend

Codes only work when everybody collecting reads the same definitions. Edit these into your team’s wording.

    Codes are not a scale. A verbal prompt is not “worth” two and a gesture three. Do not add them up or average them; count how many opportunities met the criterion you wrote above.

    Paper

    Preview

    This is what prints. Nothing is added or taken away.

    Choosing the method

    The method comes from what the goal actually asks. Picking the sheet first and bending the observation to fit it is how a year of data ends up unusable.

    Trial recording
    The behaviour has a clear start and finish and you give it a set number of chances. Five directions, five opportunities, each scored met or not met. Produces a percentage with a denominator you can defend.
    Frequency
    The behaviour happens whenever it happens and you count it inside a stated window. Always record the window; a bare count compares with nothing.
    Duration
    How long an episode lasted, and how much of the observed time that adds up to. Watch for overlapping episodes, which are easy to count twice.
    Interval recording
    Not on this sheet yet. Partial interval, whole interval and momentary sampling each need somewhere to record the intervals you missed, and a sheet without that produces a percentage of nothing in particular.

    Before you photocopy thirty of them

    Write the criterion line before the codes

    The prompt legend is the part people fill in first because it feels like the structured bit. It is the least useful. If two adults disagree about what “met criterion” means, consistent codes just record the disagreement more neatly. Spend the time on that one sentence, and run the measurement workshop with whoever else is collecting.

    Leave a row blank rather than writing a zero

    A blank row and a row of zeros mean opposite things. Blank says no opportunities were administered. Zero says they were administered and none were met. Anyone summarising the sheet later has to be able to tell which happened, and by then you will not remember. There is a status box on each row for exactly this.

    Cross corrections out, do not erase them

    Rescoring is normal. Overwriting the original is what makes a sheet hard to defend later. Strike the old score, write the new one, initial it, and put the reason in the notes column. The revision log covers the bigger version of this, where the definition itself changes.